Terms of Participation Agreement
Registration & Booth Fee
Applications must be completed in full and submitted with a booth payment and photos of products offered. Print photos will not be returned. No application will be accepted without the complete application package, photos, and booth fee. Acceptance is determined by the River Town Days Committee. Submission of an application does not guarantee a booth. Show directors reserve the right to decline applications based on the proposed items and refuse admittance to anyone whose work is deemed offensive or of questionable taste.
Jurors look for quality and innovation. Exhibitors with similar products are limited. Jury members review only the completed applications submitted. The jury works to complete our ultimate vision: to create a positive experience for our vendors, and the families that visit our festival.
Upon application review, the River Town Days Committee will send you an email confirming your approval or denial within two weeks of the festival.
Cancellation & Refund Policies
There is no rain date and no refund in case of inclement weather. If a vendor is declined, the booth fee will be returned via check or online refund.
Refunds requested before:
February 1: Fees will be refunded
February 15: 50% refund
NO Refunds after March 3, 2023
“No Shows” who do not notify the Bainbridge Chamber of Commerce by phone or email prior to opening day will not be considered for future applications and will not receive a refund. Assigned artist space will be forfeited to a wait-list artist.
The Bainbridge-Decatur County Chamber of Commerce River Town Days Festival will place event advertisements with media outlets servicing the region. Advertising will also be done through the Chamber of Commerce’s website and social media pages.
Booths will be pre-assigned. The River Town Days Committee has the discretion to assign and re-assign booth spaces so that similar booths are not too close in proximity. If you want a space near another vendor, you must apply at the same time to ensure that you are located next to one another.
Each exhibitor must provide his/her own tables, tablecloths, displays, and signage. We ask each exhibitor to take appropriate measures to make sure space and surroundings are safe.
Animals and pets are not permitted in the event facility or neighboring outdoor event grounds except in conjunction with aids to the disabled. Animal owners must properly dispose of pet waste.
No Smoking is Allowed
The Bainbridge-Decatur County Chamber of Commerce reserves the right to remove any exhibitor and/or vendor from the event who does not adhere to all Rules & Regulations set forth by the Chamber of Commerce. Exhibitors and/or vendors in non-compliance will not be invited back to future events.
The RTD Committee provides overnight grounds security for vendor booths on Friday, March 11th. Please keep vendor products and valuables under personal supervision before and during the Market.
Electricity is not provided. Small Generators are allowed.
Exhibitors are responsible for handling their sales transactions and Georgia Sales Tax.
Booth setup is to take place between 8AM and 5PM on Friday, March 11th or between 7 AM and 8AM on Saturday, March 11. All Booth vendors must check in with the Chamber no later than 8am on Saturday, March 11.
Hours of Booth Operation
Marketplace Vendors must have representatives present at all times during event are expected to be in operation from 9AM-7PM on Saturday.
Cleanup & Breakdown
ALL goods, tents, and staging items must stay in place until the end of the RTD festival at 7:00 PM Saturday, March 12. (Violation of this rule will result in a vendor not being re-admitted to future
events). Vendors will pack up their tent and booth items before bringing their vehicles into the venue areas.
Remove all trash, cardboard, and zip ties/plastic tie-downs. Cardboard boxes must be broken down for easy disposal. Exhibitors who fail to properly clean their area will be fined $100 and will lose the right to participate in future festivals. Trash and vehicles must be removed from space by midnight following the event.
By signing my signature on the preceding page, I (the participating exhibitor) agrees to indemnify and hold harmless the River Town Days Festival and the Bainbridge-Decatur County Chamber of Commerce and its officers, directors, representatives, employees, and agents against any and all claims of any person whomsoever, arising from the acts of omission of the participating exhibitors, its representatives, employees, agents, patrons, or guests. Neither the River Town Days Festival, the Bainbridge-Decatur County Chamber of Commerce and its volunteers, nor the City of Bainbridge shall be liable for any loss or damage of exhibitor’s property or person. The participating exhibitor agrees to accept as conclusive and binding, the decision of the River Town Days Festival as to any dispute or matter not covered by the terms of this Participation Agreement.